Bookkeeping Services for Nonprofits
Build donor confidence and safeguard your funding with grant-ready bookkeeping built for nonprofits.
In the nonprofit world, your financial records are the foundation of your reputation. So when grant tracking gets tangled or monthly reports become a late-night source of stress, it threatens the trust your mission relies on.
At Real Accounting & Tax Solutions LLC, we provide specialized nonprofit bookkeeping to protect your organization’s credibility. We deliver audit-ready ledgers month after month so your board reports are on time and your year-end audit handoffs happen smoothly.
Kings County Nonprofit Leaders We Serve
Grant-Funded Nonprofits struggling to track restricted versus unrestricted funds, separate program costs, and pull accurate line-item expense reports for grant acquittals.
Executive Directors spending late nights wrestling with accounting software instead of managing their team and programs.
Board Treasurers & Finance Committees receiving messy spreadsheets or inconsistent financial statements that make clear fiduciary oversight nearly impossible.
Growing Organizations Preparing for External Audits dealing with backlogs of uncategorized accounts and disorganized ledgers that risk high CPA cleanup fees at year-end.
Nonprofit Leaders struggling to allocate shared costs accurately across functional expenses, leaving program-to-overhead ratios skewed or unclear to supporters.
Bookkeeping That Builds Funder and Donor Trust
Grant & Restricted Fund Accounting
We tag every dollar to its designated grant or donor restriction, so you can report back to funders with transparency and safeguard future grant awards.
Monthly Bank & Account Reconciliations
We reconcile all bank accounts and credit cards every month to catch errors early, giving you the peace of mind that your financial standing is always grounded in reality.
Functional Expense Categorization
We track program versus overhead spending accurately, giving major donors and grantmakers clear proof that their contributions are directly advancing your mission.
Board-Ready Financial Statements
We deliver timely, easy-to-understand financial reports every month, allowing you to walk into board meetings with authority and transparency.
General Ledger Upkeep
We keep your chart of accounts structured and clutter-free, protecting your organization’s financial integrity.
Year-End Closing & Audit Handoffs
We tie out your general ledger at year-end, ensuring a smooth handoff to your tax preparer so you avoid costly cleanup fees and protect your hard-earned reputation.
From a 4-Year Backlog to Audit-Ready Financials
We recently partnered with a nonprofit that had fallen four years behind on its financial reporting, preventing them from completing their required annual audits and IRS Form 990 returns.
Our team untangled past transactions and located missing receipts, rebuilding a fully compliant financial history from the ground up. This paved the way for their external auditor and tax preparer to bring the organization back into full compliance.
And to make sure the nonprofit never faced another compliance backlog, we modernized their accounting workflow with an automated Accounts Payable system.
Enhanced Expense Tracking
Every invoice and receipt is now attached directly to its corresponding transaction in the ledger, creating a clear, digital audit trail.
Instant Accessibility
Staff and board members no longer waste hours digging through physical paper files or fragmented folders to verify costs.
Streamlined Accountability
Management approvals and expense coding are automated, ensuring strict internal controls and complete visibility over every spent dollar.
The Result: The organization cleared its compliance backlog and restored trust with its stakeholders. They now operate on a paperless accounting system that keeps its records audit-ready month after month.
FAQ
How does Real Accounting & Tax Solutions' pricing work?
We price our monthly bookkeeping services based on clients’ needs. We have an implementation period that is based on the time we spend on their needs. That enables us to develop a monthly flat fee which is helpful for the clients’ budgeting needs.
How does Real Accounting & Tax Solutions LLC set up accounting books for a new nonprofit organization?
Setting up accounting books for a new Kings County nonprofit requires establishing a fund accounting structure rather than a standard commercial profit-and-loss system. At Real Accounting & Tax Solutions LLC, our process begins with opening dedicated bank accounts to make sure restricted funds are never commingled with general operating money. From there, we build a nonprofit-specific chart of accounts that categorizes income by donor restriction and divides costs into clear functional areas. Finally, we configure cloud accounting software tailored for fund tracking so every dollar is assigned to its proper grant or program from day one.
What are the essential financial reports for a nonprofit?
The three essential financial reports for a nonprofit are the Statement of Financial Position, the Statement of Activities, and the Statement of Functional Expenses. The Statement of Financial Position functions like a balance sheet, outlining total assets, liabilities, and net assets. The Statement of Activities serves as the income statement, tracking revenues and expenses over time to show changes in net assets. Lastly, the Statement of Functional Expenses breaks down all operational spending across program services, management, and fundraising, giving donors and grantmakers clear proof of faithful financial stewardship.
How do you track restricted grants and donor-restricted funds?
We set up a structured chart of accounts that tags every incoming dollar and outgoing expense to its designated program or grant. This allows us to generate clear, line-item reports that show exact fund balances, so you satisfy grant acquittal requirements and stay compliant with funder agreements.
What financial reports will our board of directors receive each month?
We provide a complete, board-ready financial packet for Kings County nonprofits we serve every month. This includes the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Functional Expenses. In our practice with local board treasurers and finance committees, we format these statements to clearly separate restricted grant dollars from general operating funds.
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